The Company’s Legal Representative in China

Last updated: Oct 2020
Regulations Guide to WFOE Establishment, Registration & Liquidation

The legal representative is one of the most crucial positions in your China WFOE. This article explains why.

PTL Group specializes in company registration in China. We make sure that China company registration is done right, because doing so will help us focus on the real goal: long-term WFOE management. To help our clients, we provide extensive operational support for registered entities. This is where our knowledge and expertise really make a difference.

We hope you find the following information useful.

The Company’s Legal Representative in China

The role of the company’s legal representative in China is of great importance, and selecting the right person for the job is crucial for the company’s stability and success in the Chinese market.

Who is the company’s legal representative in China?

The legal representative is the employee that has the legal authority to interact with Chinese officials; to execute the powers and duties of the company, and to be accountable for them. Consequentially, the legal representative serves as one of the company’s executives. He or she is a key figure involved in all aspects of the company’s day-to-day operations, and has the power and authority that may determine the company’s future, for better or worse.

What are the responsibilities of the position?

The legal representative leaves his or her mark, quite literally in some cases, on anything and everything that reflects the company’s objectives. Therefore, the legal representative’s responsibilities include, among others, safeguarding the company’s assets; having power of attorney on behalf of the company; signing contracts and agreements; filing reports and legal representation to Chinese regulatory bodies.

How much power does your legal representative in China have?

Chinese law does not clearly define the power of the legal representative, but in order to carry out this authority, the legal representative holds their own “chop” (red stamp), which serves as a formal and affirmative signature. It gives the person holding the position almost unlimited power over the execution of the company’s business. In fact, the legal representative can arbitrarily decide when and how to use the chop, and so has a significant effect on both the company’s normal functions and, ultimately, its fate.

It should be noted that, because of the legal need to stamp any official document, there can be difficulty in firing an uncooperative or “corrupt” legal representative (for example, if they refuse to sign their own termination document).

The legal representative and the company are essentially the same thing. The company is bound by the legal representative’s actions, so it is the sole responsible entity for the representative’s proper or negligent behavior. In addition, actions that exceed the representative’s power may also impose sanctions on the company. In order to avoid being fined, a third party who comes in touch with the legal representative has the right to claim that the latter acted inappropriately. Since the third party might not be familiar with the company’s articles of association, and has no access to its documents, it does not know when and how the legal representative’s authority has been exceeded. At the same time, in the event of a violation of the rules, the legal representative will be held liable.

Can the legal representative’s power be limited?

The answer is yes, and there are two main ways that this can be done:

  • It is recommended to explicitly define the legal representative role, responsibilities and power in the company’s Articles of Association, which are written as part of the China company registration process.
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  • According to one of the 2006 Chinese Company Law amendments, the company is required to form a supervisory body, whose job is to oversee the activities of the legal representative and, when necessary, to limit its powers. The size of this body changes according to the size of the company.

How should you select a company’s legal representative in China?

Due to the great power attributed to the position, the selection of the legal representative during a company registration in China is an important task that must be given deep consideration and attention. It is worth knowing that Chinese Company Law does not demand that the legal representative necessarily be Chinese, or reside in China, so there are a variety of options to choose from.

The natural choice of foreign investors when appointing a legal representative is to select an existing employee, usually from the parent company, who is familiar with the company culture, identifies with its values ​​and can be trusted. However, such an employee may be inexperienced and unacquainted with the Chinese market, and may face many cultural, linguistic, and other obstacles. In addition, the legal representative is required to travel to China to take some significant actions, for instance, opening a bank account, closing the company, and taking legal action. It is also important to note that in times of a crisis, Chinese authorities lay the responsibility on the legal representative, and there is a chance that a legal representative who comes from overseas to solve the crisis will be detained in China until the crisis is over, which may take months in some circumstances.

Another option is to appoint a Chinese employee. In this case, the employee is involved in the local market but is not sufficiently oriented with the corporate culture and the company’s policies, etc.

Therefore, when using a Wholly Foreign-Owned Enterprise (WFOE) or a Joint Venture (JV), foreign companies should carefully consider who is most suitable to serve as their legal representative.

Regulations in China change relatively frequently. For the most up-to-date regulations, please check in with us.